Lamplight
Program and administrator FAQ.
Direct answers about fit, roles, support levels, the shared workspace, reporting, and what Lamplight does not do.
Program questions
What administrators and program leaders need to know.
Whether you work at a university or lead a student program in another organization, Lamplight works alongside your team. Students own their events. Your staff keep their policies, approvals, and oversight.
What is Lamplight?
Lamplight works with universities and organizations that guide student leaders. Students plan real events with a shared workspace, focused guidance, and experienced event perspective. Students keep ownership of the event. Lamplight helps them prepare, make stronger decisions, hold better events and learn by actually doing the work.
How is this different from existing support our team already provides?
On campus, Lamplight works alongside Student Affairs and other university teams. In partner organizations, it complements the staff guiding student programs. Its focus is the event work itself. Student teams map responsibilities, pressure-test plans, spot gaps early, and stay aligned as the event approaches.
What happens during Full Support?
Full Support follows five purposeful touchpoints: Understand the Event, Shape the Plan, Check the Progress, Prepare for Event Day, and Reflect and Improve. Each stage changes what students know, decide, or carry forward.
Does Lamplight provide day-of event management?
No. Project Lamplight prepares and supports the students doing the work. It does not take ownership of the event or replace the student team on event day.
How much of our staff involvement is required?
The university or partner organization names a main contact for communication and reporting. Students work directly with Lamplight and can bring timely questions to scheduled office hours. Staff retain their existing oversight and approval responsibilities.
Is the Event Workspace a downloadable file?
No. It is a shared workspace where participating students organize budgets, tasks, timelines, decisions, responsibilities, and lessons. It stays with the work throughout the event instead of becoming another file that is downloaded and forgotten.
How do weekly office hours work?
Weekly office hours give participating students a regular place to bring timely questions, review a decision, or get unstuck between scheduled touchpoints. They are student support sessions, not additional meetings staff must attend.
Can additional sessions be added?
Yes. If an event needs more support than the original scope includes, additional Working Sessions or other focused support can be added by agreement, subject to timing and availability.
How is success evaluated?
The program uses information it can document consistently, including participation in the shared workspace, progress against agreed planning milestones, issues and decisions captured during support, student reflection, and administrator feedback. For university programs, mid-semester and end-of-semester reporting give staff a useful view of progress, recurring challenges, and what should carry forward. For other partner organizations, reporting timing is agreed as part of the program scope.
How is the right level of support selected?
Each request starts with a short intake. Lamplight considers event complexity, student readiness, university or organizational priorities, timing, and available capacity before recommending the Event Workspace, a Working Session, or Full Support.
Getting started
Bring the event and the program.
Every campus and student program approaches events differently. A first conversation helps identify the right scope, participating groups, and timeline.
Talk through the program